Finance and Operations
Cannabis dispensary vendor invoice review
DispensaryVA Editorial TeamPublished
invoicesvendorsaccounts payable
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Finance and Operations
Invoice review connects a supplier’s request for payment to an approved need and an actual receipt. A small, consistent record can surface duplicates, substitutions, and unexplained changes before payment.
Compare invoice number and supplier details with the purchase order approval workflow and the receiving exception log. Check quantities, dates, tax or fee fields, terms, and authorized changes. Preserve the original invoice and note any correction.
Support staff may prepare a match, but payment approval belongs to the designated owner. Never change an invoice to force agreement.
The IRS recordkeeping guidance provides general business-record context.
Hold the exception, identify the receiving owner, and resolve it from source evidence. Do not treat an unverified delivery as complete.