The recurring work
Bring the customer, menu, inventory, POS, vendor, COA, finance, or executive tasks that repeat every week.
Contact us
Tell us where the work is getting stuck.
Bring the customer messages, inventory records, POS administration, COAs, finance follow-up, or founder coordination that keeps landing back on your desk. We will shape a bounded administrative role around your operation and your review path.
- Documented scope
- Operator review
- Minimum access
StealthAgents reviews
Client experiences with our parent company.
“Great communication, efficient and proactive assistant, visible business growth.”
“The easiest VA onboarding process. Communicative and helpful throughout.”
“Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.”
“They have made a real difference in our day-to-day operations and truly feel like part of our internal team.”
“The team learned my brand and goals and transformed my business. My dream team.”
“We especially appreciate how diligent and pleasant Evy is. True pros.”
“Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.”
“Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.”
“Paolo is exceptional. Communicative, fast turnaround, quality work every time.”
“Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.”
Excerpts from StealthAgents client reviews.
Free staffing consultation
Tell us about the work.
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Official team, BacolodPowered by StealthAgents
A specialist front office with a staffing team behind it.
DispensaryVA is a subsidiary of StealthAgents. Our parent team supports the recruiting, matching, and managed-service relationship behind each administrative role, while DispensaryVA keeps the onboarding focused on cannabis retail and licensed operations.
That means the person you meet is supported by a company that recruits and manages remote staff across many industries. Your operation still sets the priorities, approves access, and owns every licensed decision.
Meet StealthAgentsWhat to expect
A useful first conversation, not a sales script.
We need to understand the work before we can recommend a person. The first call is a working review of the queue, the systems, and the decisions that must stay inside your business.
- A focused review of the queue, systems, volume, and decisions that currently slow your team down
- Clear separation between delegated administration and work retained by the licensed operator
- A practical role outline covering access, output standards, review, escalation, and launch
Make the conversation useful
Bring four things.
You do not need a finished job description. You need enough examples for us to see where the work enters, where it waits, and who should review it.
Current ownership
Identify who handles each queue now and where requests, records, approvals, or follow-ups become delayed.
Systems and access
List the POS, track-and-trace, e-commerce, inbox, file, finance, and vendor systems plus the limits you require.
The review path
Name the manager who will answer exceptions, approve sensitive work, and check the output each week.
Responsibility and boundaries
Delegate administration, not licensed authority.
A virtual assistant can complete approved communication, scheduling, data entry, document collection, record organization, reconciliation preparation, vendor follow-up, and reporting. The licensed operator, compliance lead, inventory manager, budtender, accountant, attorney, laboratory, and authorized on-site personnel retain regulatory interpretation, product and consumer advice, age and purchase-limit decisions, inventory adjustments or releases, track-and-trace approvals, cash control, tax and accounting approval, safety response, and final legal or compliance responsibility.
We document jurisdiction-specific requirements, minimum-necessary access, confidentiality, audit records, approval limits, emergency routing, and accountable decision-makers before launch.
Common starting points
Start with the queue creating the most pressure.
What dispensary work can an administrative assistant support?
Approved customer communication, menu updates, record organization, data entry, inventory reconciliation preparation, vendor follow-up, COA administration, bookkeeping administration, calendar coordination, and reporting inside documented procedures.
Can an assistant make regulatory, product, or sales decisions?
No. The licensed operator and authorized personnel retain regulatory interpretation, age and purchase-limit decisions, product advice, inventory adjustments and releases, track-and-trace approvals, cash control, tax and accounting approval, legal decisions, and final compliance responsibility.
Can support cover hemp and cannabis e-commerce?
Yes, when the role is designed around your products, jurisdictions, approved language, order systems, privacy rules, escalation paths, and platform policies.
Can an assistant work in our POS or track-and-trace system?
Yes, with operator-approved minimum-necessary permissions, documented procedures, audit records, review steps, and exception escalation. The licensee retains accountable control.
What should we prepare for the consultation?
Bring representative recurring tasks, locations or channels, current ownership, weekly volume, operating systems, coverage needs, access limits, review standards, and examples of delayed work.