A maintained calendar with conflicts resolved before they become urgent
Administrative support for cannabis operators
Founder Admin and Executive Support
Executive administrative support for cannabis founders: calendar coordination, inbox triage, meeting preparation, vendor follow-up, and travel logistics.
Best fit: Founders and senior operators who are the bottleneck for scheduling, follow-up, vendor coordination, and the administrative load of a regulated business.
ScopeAdministrative work inside your written procedure
ReviewA named operator or manager approves exceptions
AccessMinimum-necessary system permissions
The operational problem
What this work looks like when it has no owner.
A founder carries the decisions no one else can make, then loses hours to the coordination around them. Calendars collide, follow-ups are buried in an inbox, vendor threads need a nudge, and travel is booked in the gaps. The work is not strategic, but it consumes the time strategy needs.
This is not a reason to hand over judgment. It is a reason to give the repeatable part of the work a documented owner, a reliable cadence, and a review path that does not depend on a manager remembering at the end of a long day.
Who this is for
Built for teams with a real queue, not a vague task list.
Founders and senior operators who are the bottleneck for scheduling, follow-up, vendor coordination, and the administrative load of a regulated business.
We are a fit when the work can be described, reviewed, and kept inside clear access limits. We are not a fit when the request is to make licensed decisions on your behalf or to replace an accountable manager.
What we need from your team
- Calendar and inbox access with clear delegate permissions
- A priority list, recurring commitments, and protected-time rules
- Approved response templates and the messages that must come to the founder
- Vendor, travel, and meeting preferences
- A named backup when the founder is unavailable
What we handle
The administrative scope.
The exact list is written into the role brief. Anything outside it returns to your named reviewer instead of being improvised.
- Calendar coordination with clear priorities and protected focus time
- Inbox triage, labeling, and response drafting within approved rules
- Meeting preparation, agendas, and follow-up tracking
- Vendor and contractor scheduling and document collection
- Travel research and itinerary coordination
- Administrative project tracking across stores or workstreams
What you receive
Outputs your team can check.
Good administrative support leaves a record. These are the visible outputs that make the work reviewable, not just busy.
An inbox triage system with a daily decision list
Meeting briefs and follow-up logs
Vendor and travel coordination records
A weekly administrative status note covering open items and decisions needed
How the work moves
A controlled start, then a reviewed rhythm.
Learn the week
We review a real week of calendar, inbox, and follow-up patterns to see where time is lost and which messages can be safely delegated.
Set delegate rules
The founder defines what can be scheduled, drafted, sent, or must return for approval.
Run the operating rhythm
The assistant manages the coordination layer, protects focus time, and keeps the decision list visible.
Review the load
Weekly review removes recurring work that no longer needs founder attention and adjusts the boundaries.
Controls and review
Quality is a visible routine.
- Calendar conflict and time-zone checks before confirmation
- Draft review rules for external communication
- A daily open-decisions list with owners and due dates
- Meeting follow-ups tracked to closure
- Weekly review of missed or moved commitments
What stays with your team
Operator authority is not delegated.
- No decisions on contracts, pricing, financing, legal, or regulatory matters
- No sending sensitive external communication without approval
- No access to personal accounts beyond the agreed scope
- No signature, payment, or benefits administration authority
- No representation of the founder in a negotiation
Final boundaries depend on your license, jurisdiction, internal policy, and the systems you approve. We document them with you before launch.
Common starting scenarios
Where teams usually begin.
These are representative starting points. Your queue, systems, and approval path determine the actual scope.
A week of investor and vendor calls
The assistant protects preparation blocks, confirms attendees and time zones, assembles briefs, and tracks follow-ups so the founder arrives with context instead of a crowded calendar.
A multi-store operating week
Store requests, manager check-ins, and vendor issues are triaged into a decision list. Routine scheduling and document collection leave the founder inbox.
Conference travel
The assistant coordinates flights, hotel, ground transport, meeting windows, and the documents needed for each day, with a single itinerary the founder can review.
Questions before the first call
Founder Admin and EA FAQ
Can the assistant send email on the founder behalf?
The role defines which messages can be sent from a template, which need a draft review, and which must stay with the founder. The default is a review step until the written rules are proven.
Will the assistant manage personal appointments?
Scope is agreed explicitly. Many founders include scheduling that affects work capacity and exclude personal financial or family matters. The boundary is written into the role.
How do you protect confidential information?
Access is minimum-necessary, delegate permissions are reviewed, and sensitive threads follow the approval path. Confidentiality terms are part of the engagement.
Can support cover more than one executive?
Yes, when priorities and decision rights are clear. We confirm the expected coordination load before proposing a match so one role is not quietly doing two jobs.
Related services
Other queues that often connect.
Ready to review founder admin and ea for your operation?
Bring the current queue, the systems, and the approval path. We will tell you what can be delegated and what should stay with your team.
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